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Join a Microsoft Teams Meeting as a Guest using the App

How to Join a Microsoft Teams Meeting
as a Guest using the App

  • To use Microsoft Team as a participant you can use the Microsoft Teams App after accepting the meeting request.
  • In your Outlook email or other email clients, you will see the invitation, double-click on the ‘Join a Microsoft Teams Meeting’ entry to open the meeting.
  • When the meeting is open it should look something like the screenshot below.

Screenshot of how the email invitation should look when opened.

  • Select Join Microsoft Teams Meeting.
  • A browser window will open, select Download the Windows App.
Screenshot of the first box you will see when Microsoft Teams opens.
  • The App will start to download.
Screenshot of MS Teams downloading
  • Microsoft Teams will then start the installation process.
Screenshot of Microsoft Teams starting the installation process.
  • After the Teams App has installed on your device, it will open and you may be asked to enter your name – if necessary, enter it and then select join now.
  • You may need to wait as the meeting organiser accepts your request to enter the meeting.
Screenshot of the waiting area until someone lets you into the meeting.
  • When you are in the meeting you will see a screen similar to the screenshot below.
Screenshot of how your screen will look when you are let into the meeting.
  • The Teams App will now be installed on your device.
The Microsoft Teams icon on your desktop